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Job vacancy



 SOUTH ASIA PARTNERSHIP CANADA

 SHORT-TERM JOB VACANCY

South Asia Partnership Canada is an association of organizations working together with South Asian partners to support sustainable human development in Bangladesh, India, Nepal, Pakistan, Sri Lanka and Canada. It is rooted in development experience in South Asia, brings this experience and contacts from the wider development community into Canada, engenders learning and cooperation among its mixed constituents in Canada, and generates development focus and action back to South Asia.

 SAP Canada has a short-term vacancy available for the position of Office Manager. Applications, including a resume of qualifications and experience may be sent by January 3, 2000 to:

 The Executive Director,

South Asia Partnership Canada

Suite 200, 1 Nicholas Street

Ottawa, Ontario K1N 7B7

Fax: (613) 241-1129

Email: sap@web.net

 SAP will be able to respond only to short-listed candidates.

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JOB DESCRIPTION

 POSITION TITLE: Office Manager
STATUS: Short Term (6 months maternity leave)
COMMENCING DATE: January 10, 2000 (approximately)
TERMINATING DATE: July 14, 2000 (approximately)
 

FUNCTION:

 Reporting to the Executive Director, and secondarily to the Financial Officer, the Office Manager handles all office logistics, including reception, and provides administrative support to the Executive Director and other staff.

 DUTIES:

 1.  Office management

        Manage office logistics, including reception and general administration

        Anchor office communications (mail, faxes, e-mail, phone, couriers)

        Manage office equipment and supplies

        Coordinate logistics of SAP meetings and travel

        Assemble and distribute meeting documentation; distribute minutes/reports of meetings

        Provide secretarial services for the ED

        Assist with itineraries for visiting Asian guests

        Field general information requests

        Coordinate input to contacts in database.

 2.  Documentation management

        Ensure efficient management of central filing system

        Maintain electronic bank of formal documents

        Edit and format documents for external presentation from rough material

        Manage SAP publications inventory and maintain “travel kit” for displays.