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[OPIRG-EVENTS] George Bush Welcoming Committee Regional Planning Meeting - March16


Sunday, March 16, 2003
Ottawa, Ontario

Porter Hall
Carleton University (see directions below)


  1)  Callout for Regional Planning Meeting
  2)  Proposed Agenda
  3)  Decision-Making Structure
  4)  Facilitation and Protocols
  5)  Action Proposals
  6)  Logistics Proposals and Planning
  7)  How to Get to Porter Hall
  8)  Billeting and Registration Information
  9)  Contact Info


Anti-capitalist Community Action (ACA) and the Committee for Peace in 
Iraq (CPI) invite all organizations, individuals, and affinity groups 
to a regional planning meeting on Sunday, March 16, 2003 to prepare 
for a visit to Ottawa this spring by George W. Bush.

+ + + + + + + + + + + + + + + + + + +
+ 10:00am                           +
+ Sunday, March 16, 2003            +
+ Ottawa, Ontario                   +
+ Porter Hall, Carleton University  +
+ + + + + + + + + + + + + + + + + + +

With the arrival of George W. Bush in Ottawa on May 5, 2003 
Anti-Capitalist Community Action (ACA) and the Committee for Peace in 
Iraq (CPI) felt it was only fitting to help create a welcoming 
committee of all those who oppose his policies.  At present, this 
welcoming committee includes members of both groups as well as other 
community activists from both sides of the Ottawa River.

We would like to include you and your group, organization and/or 
union local too.  ACA and the CPI will co-convene a regional planning 
meeting on Sunday, March 16th, where groups and individuals can begin 
to collaborate and organize collectively in preparation for May 5th.

While we recognize the right and desire for groups to organize 
autonomous actions, we encourage groups both in Ottawa/Gatineau (and 
Outaouais area) and groups in other communities organizing around the 
GWB "state visit" to get in touch and co-ordinate with each other. 
Our aim is to help build a large coalition of groups and individuals 
who oppose the policies of the Bush administration and the systems of 
oppression which that administration represents.  We aim to empower 
and mobilize as many people as possible to let George W. Bush and his 
hosts know just how unwelcome he is.  The March 16th meeting will be 
an opportunity us to share information, propose actions and 
frameworks for action, and to collaborate and support each others' 
actions, based on mutual affinities.

Organizers of this meeting have a variety of goals.  We would like 
participants to bring a variety of proposals about specific actions 
and kinds of activity forward for everyone's consideration and 
critique.  Ottawa-area groups and organizers see a need for both mass 
actions as well as support for decentralized actions.  The purpose of 
the meeting is to share information about the kind of activities that 
groups are interested in or already working on, and suggest proposals 
about specific actions and frameworks.

We aim to work together in a grassroots, non-sectarian and 
non-authoritarian way, in spite of differences (organizational or 
otherwise) which may exist in organizing communities.  This includes 
creating a respectful space for consideration of proposals and 
constructive critique in a spirit of solidarity.

We hope that March 16 initiates a dialogue among groups in the 
continental northeast and locally about actions and frameworks for 
May 5th, and to help groups identify opportunities for collaboration.


9:00am  Registration opens
10:00am Welcome
10:15am Introductions of delegates and observers
11:00am Review and approve proposed agenda
11:15am Review and approve proposed decision-making structure
11:40am Preliminary reports on GWB visit itinerary, security, etc.
11:50am Action proposals (informal and formal)
13:05pm Lunch
13:50pm Action proposals (continued)
3:30pm  Logistics proposals
4:45pm  Wrap-up, decision about future meetings, opportunity to
         announce further meetings, etc.
5:00pm  Close


The regional meeting is a delegated assembly which is also open to 
observers.  Decision-making is by delegates only, while observers 
have "voice with no vote".  Your organization can register up to two 
(2) delegates, either in advance or at the check-in at Porter Hall. 
If you are coming from out-of-town you can use the online billeting 
form (see below) to register delegates (recommended).  Otherwise send 
an email to <mailto:gwbfanclub@ziplip.com>gwbfanclub@ziplip.com with 
"Delegate Registration" in the subject header.

While the primary purpose of the regional meeting is to share 
information and ideas, delegates still may make formal proposals. 
Each delegate will be issued a set of coloured cards (Yes/No/Abstain) 
for voting on formal proposals.

The following proposed decision-making structure is recommended by 
the organizers:

1. Proposal - A (concise) statement indicating what is being proposed 
for a decision by the group.

2. Clarifying questions about the proposal - Questions from the room 
which clarify the intent of the proposal, allowing for (minor) 
amendments where the original proposal is imprecise.

3. Straw poll to gauge the feeling of everyone in the room - This 
poll includes both delegates and observers participating in the 
regional meeting, and is done without the use of voting cards.  The 
facilitator will ask to see a show of hands for objections, 
abstentions and in favour of the proposal.

4. If there is unanimous approval or disapproval re: the proposal, 
the facilitator will move immediately to a formal decision using 
voting cards.  If there is no unanimity re: the proposal, the 
facilitator will open up a period of discussion and debate by giving 
those who voted against the proposal and those who abstained from the 
decision a chance to explain why.  If amendments are brought to the 
proposal, it is up to the maker of the proposal to determine whether 
or not the amendment is "friendly" and should be incorporated into 
the proposal under discussion, or whether it should stand as a 
separate proposal.

5. An indication of interest in speaking to the proposal will be 
sought from the room.  Time limits for speakers will be established 
by the facilitators based upon the number of speakers and time limits 
on the item.  Debate will continue until time limits force it to be 
cut off or until the facilitators judge that discussion has been 

6. Right before an official, recorded vote is held, groups will be 
given 3 minutes to caucus with their delegates.

7. An "official" vote is taken. Facilitators will ask delegates and 
individuals with voting cards to raise them to show objections, 
abstentions and votes in favor of the proposal.

8. It takes 90% of votes in favor of a proposal for it to pass. The 
90% is calculated out of the total number of votes for and against 
the proposal. Abstentions are not included in calculating the 
percentage of votes in favor of or against a proposal. However, 
abstentions are counted and recorded by the notetaker.

9. If 10% or less of delegates voting against a proposal indicate 
that acceptance would require them to remove themselves from the 
process entirely, they will given a final opportunity to state the 
reasons for this.  Facilitators will convene for a maximum of 10 
minutes to decide whether or not to reopen the proposal, and to 
explore with the maker of the proposal along with supporters and 
objectors whether conciliation is possible.

What do votes mean?

For a proposal (GREEN card): I/My group agrees with the proposal, 
will endorse the proposed demand, statement or action, and/or will 
participate in the action or campaign proposed.

Against a proposal (RED card): I/My group disagrees with the proposal 
and wants to block it, will not sign onto the proposed demand, 
statement or action, and/or will not participate in the action or 
campaign proposed.

Abstaining (YELLOW card):  I/My group can live with whatever decision 
is made regarding this proposal; am/is not mandated to vote a clear 
position one way or another on this proposal.


Facilitation will be done by a team of four activists from different 
groups, and several activists who will keep speakers' lists.

There will be no active media reporting (including Indymedia) allowed 
in the room.

Further details on facilitation and protocols will be available at 
the check-in.


Groups and individuals are encouraged to provide written summaries of 
action proposals, even if they are still a work-in-progress. 
Proposals can be emailed to 
<mailto:gwbfanclub@ziplip.com>gwbfanclub@ziplip.com and if received 
by 6:00pm Saturday, March 15th will be photocopied and distributed at 
the registration desk.  Groups are also free to make proposals from 
the floor, and/or to bring their own photocopied documents.

The regional meeting is primarily an opportunity to share ideas and 
for groups to gain an indication of interest and feedback for both 
informal and formal proposals, and to identify organizing 
opportunities based on mutual interest.  It will be incumbent on 
groups to work on developing and adjusting their proposals and 
returning to future meetings or spokescouncils to deal with any 
questions of general coordination.


While Ottawa-based groups and individuals are prepared to take on the 
bulk of logistics work, the regional meeting is open to suggestions 
and specific proposals on matters such as:

- media and liaison
- website and electronic communications
- legal support
- street medics
- food
- intelligence and street communications
- housing
- facilities
- fundraising
- transportation subsidies
- related events planning

We will also have sign-up information for volunteers both in-town and 
out-of-town for logistics support (by area of interest and 
experience) for May 5th at the registration desk.


Campus Map:

Accessibility Guide for the University Centre (UC):

 From the 417 Highway (by car):

Take the Bronson Ave. exit, which is the first one past the Rochester 
St. exit from the west and the Metcalfe St. exit from the east.  If 
coming from the east, turn left onto Bronson Ave. at the intersection 
with Catherine St.  If coming from the west, turn right onto Bronson 
Ave. from the off-ramp.  Keep south for about 3 km, past the Rideau 
Canal/ Dow's Lake bridge, and take a right at the intersection of 
Sunnyside Ave. and Bronson Ave. onto the Carleton University campus. 
Keep right.  Take a left at the 3-way stop onto Campus Ave.  Keep 
going until the second parking area on the right past the bus and 
O-Train stops, just past the intersection of Library Rd. (Lot 2 on 
the campus map).  Enter the UC (oblong brick building, Building 7 on 
the map) on foot from the entrance on the north end, and go up one 
flight of stairs to Porter Hall.  Alternatively, you can come in from 
the entrance to the loading dock area which is at the northwest 
corner of the building.

 From the Voyageur Bus Terminal (by bus, approx. 15 minutes):

Take the #4 bus headed west on Catherine St. to the entrance to 
Carleton University campus (intersection of Sunnyside and Bronson). 
Get off at the stop just past the O-Train station on the left (see 

 From the Train Station (by bus, approx. 45 minutes):

Upon leaving the station, cross the pedestrian overpass and take the 
#95 or any other westbound bus going downtown (double-check with the 
driver).  This stop is close to "St. Laurent and Belfast" on the bus 
schedule (see below).  Exit at the stop between O'Connor and Bank 
(second one after the Rideau Centre).  Cross Bank St. and transfer to 
either the #4 Hurdman or #7 Carleton southbound.  Both the #4 and #7 
routes take you onto the university campus.  Exit on Campus Ave. by 
the O-Train (see above).

OC Transpo:

Bus fare is $2.50.  Day passes are $5.00 and can be obtained from bus 
drivers.  If coming to Carleton University by bus, please note that 
Sunday service is less frequent.  See 
for precise schedule information.


All observers and delegates will be asked to register prior to 
joining the regional meeting.  Registration is at the tables in front 
of Porter Hall (northeast end of the 2nd floor of the Unicentre).

Requests for billeting for out-of-towners can be made online 
(preferred) and also by phone.  Online registration and billeting for 
the evenings of Saturday, March 15th and Sunday, March 16th is 
available at 
If you need to register by phone, contact John at (613) 244-0122 and 
leave a message.  You will need to indicate the following:

- name and organization (if any)
- gender
- email/phone contact info
- # in group (if registering as a group)
- which evenings billeting is requested for
- special needs (if any)

Your billet will contact you and/or contact info for your billet will 
be provided by Friday, March 14th.  Please contact us as soon as 
possible with your request so we can do our best to ensure housing 
for all out-of-town participants.


For more information contact:
<mailto:gwbfanclub@ziplip.com>gwbfanclub@ziplip.com or Lindsay at 
(613) 241-1615

Read reports from the Iraq Peace Team at http://www.nowar-paix.ca/
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